No advertising
The learning environment is education-focused, not ad-supported.
Safeguarding, accessibility & data protection
Data protection information
Safeguarding & Data Protection
VOCAB 5000 is designed for use in “schools, colleges, universities and language-learning environments,” including settings where learners may be children or young people.
We take safeguarding, accessibility, privacy and responsible data handling seriously, and aim to make it straightforward for institutions, teachers and learners to understand how the platform works.
Closed learning environment
No advertising, public profiles or open learner messaging.
Minimal learner data
Designed around data minimisation and institution-managed access.
Institution-ready
Support for SSO, LMS integration, teacher dashboards and due diligence.
Learner privacy notice
VOCAB 5000 is used by learners aged 10 and above. Last updated: 20 August 2026.
Protected by E-Learning English
- No advertising in the learning environment
- No public learner profiles
- No open learner messaging
- Teacher-managed access and progress visibility
- Essential session cookie only on the learning platform
- Accessibility considered throughout the learning experience
The essentials
Data minimisation
We only collect the information needed to provide and manage learning access.
Secure access
HTTPS, institutional access options and MFA support for staff accounts.
Inclusive learning
H5P activities and instructions are created with accessibility in mind.
A closed learning environment
VOCAB 5000 is an educational platform, not a social network. Learners do not have access to unnecessary social features.
No advertising
There is no advertising within the learning environment.
No public profiles
Learners are not presented through public-facing profiles.
No public messaging
VOCAB 5000 does not provide open chat or public messaging between learners.
No unknown contacts
The platform is designed around structured educational activity rather than social interaction.
Teacher dashboards
Authorised teachers can monitor relevant learner activity and progress.
Flexible access
Institution-managed access, separate learner logins, LMS integration and SSO can be supported depending on deployment.
Enquiry & contact form privacy
How we handle enquiry information
This covers information submitted through the Book a Demo, Free 30-Day Pilot and Reseller enquiry forms on this site – separate from how VOCAB 5000 handles learner data.
Who we are
VOCAB 5000 is provided by E-Learning English Limited, the data controller for information submitted through these forms.
Registered address: 3 Broadhurst Gardens, London, NW6 3QX.
Company number: 12031486.
Privacy contact: info@e-learningenglish.com
What we collect
When you submit an enquiry form, we collect the information you provide directly – typically your name, work email address, institution or company name, role, country, and any message you include.
Is it required?
You are not legally required to provide this information. However, without the information needed for your request, we may be unable to respond fully or arrange a demo, pilot or reseller discussion.
How we use it, and our lawful basis
We use submitted information to respond to your enquiry, arrange a demo or pilot, and follow up on the request you have made about VOCAB 5000. We rely on legitimate interests – specifically, our interest in responding to enquiries, providing information you have actively requested and administering our relationship with institutional contacts. Where we enter into a contract directly with you as an individual, processing necessary to perform that contract may instead rely on the contract lawful basis. We don't sell or share this information with third parties for their own marketing purposes.
Free pilot participants
Where a free 30-day pilot doesn't use institutional SSO, we supply learner logins directly and do not require student names or email addresses. Where SSO is used, only the minimum account information necessary is used.
Retention
Where no pilot or customer relationship begins, enquiry information is retained for up to 12 months from the last contact. If there is no response to follow-up and no further contact within 6 months, it is deleted sooner.
Technical logs
Hosting infrastructure may generate standard technical and security logs, such as IP address, browser or device information, timestamps, requested pages and security events, to operate, secure and diagnose the service.
Service providers
Formspree processes form submissions in the United States and states that it relies on Standard Contractual Clauses (SCCs) as a data processor. Information about applicable safeguards is available on request.
Your rights
You can ask what information we hold about you, request corrections or deletion, object to processing based on legitimate interests, and ask us to restrict processing in certain circumstances. Where the legal conditions are met, you may also have a right to data portability. If you're not satisfied with how we've handled your information, you have the right to complain to the UK Information Commissioner's Office (ICO) at ico.org.uk.
Learner data & institutional access
VOCAB 5000 is designed around data minimisation. The information required depends on how an institution chooses to provide learner access.
Minimal learner data
For a free 30-day pilot, institutions can provide learner access without supplying student names or email addresses.
Controller & processor roles
The institution is normally the data controller for learner accounts and progress data. E-Learning English Limited processes that data on the institution's behalf as a processor.
Written DPA
A written data processing agreement covering the required UK GDPR terms must be in place before we process learner personal data on an institution's behalf.
LMS integration
Integration with an institution's existing learning environment can be supported depending on deployment.
Single sign-on
Streamlined access is available where SSO has been configured.
Separate learner logins
Alternative login arrangements can be provided where institutional integration is not required.
Children's privacy
Privacy information should be understandable by learners too.
VOCAB 5000 is used by learners aged 10 and above. Because younger learners may access the platform, we design with the UK ICO's Age Appropriate Design Code (Children's Code) in mind.
- We use account information so learners can learn and teachers can see progress.
- We don't use VOCAB 5000 to advertise to learners.
- Other students can't see personal information or message learners through VOCAB 5000.
- Privacy information is written to be clear and age-appropriate.
Accessibility & UK GDPR principles
Accessibility, privacy and responsible data handling are considered as part of the learning experience rather than added as an afterthought.
Screen-reader-friendly instructions
Instructions are written and structured so they can be understood when read aloud by assistive technology.
Clear activity instructions
Learners are told what they need to do without relying solely on visual cues.
Accessible interactive content
We select and configure H5P activities with accessibility in mind and create them with WCAG accessibility principles in mind.
Data minimisation
Requesting only the information needed to provide and manage the service.
Access control
Restricting learner information to authorised users.
Privacy by design
Considering privacy when the platform and institutional access are configured.
We do not describe VOCAB 5000 as “100% GDPR compliant” or make blanket accessibility-compliance claims without the appropriate assessment and evidence.
For data protection officers & IT teams
Information for your security or data-protection review
We can work with your institution to provide the information needed for its due-diligence process.
ICO Registered
Registered with the Information Commissioner's Office (ICO)
E-Learning English Limited is registered with the ICO and listed on the Register of Fee Payers.
- Registration reference ZC229904
- Registered 24 August 2026
- Registration expires 23 August 2027
Accessibility Approach
Accessibility in our learning content
We add written descriptions where important information would otherwise only be shown visually.
We are continuing to improve accessibility across VOCAB 5000.
WCAG 2.2 informs our approach.
Hosting
VOCAB 5000 is hosted on Hostinger (UK), using IOMAD for platform and account management.
Encryption & access
Data is transmitted over HTTPS. Admin and teacher accounts support multi-factor authentication.
Cookies
We do not use analytics, advertising or other non-essential cookies on this website. The learning platform uses an essential session cookie required to keep learners securely logged in.
Incident response
A documented incident and breach response process is in place.
International transfers
Enquiry form submissions are processed by Formspree in the United States. Information about the safeguards applicable to our use of Formspree is available on request.
Learner data retention
Learner account and progress data is typically retained for around one month after a course or pilot ends, unless an institution requests otherwise.
Supporting information available on request
Data Processing Agreement (DPA)
Personal data processed
Data flows
Sub-processors
Data retention and deletion
Security measures
Incident and breach procedures
Data subject requests
Common questions
Questions about learner data?
Schools, colleges, universities, parents, learners, safeguarding leads, IT teams and Data Protection Officers are welcome to contact us about how VOCAB 5000 operates.
Does VOCAB 5000 show advertising to learners?
No. There is no advertising within the learning environment.
Can learners message each other publicly?
No. VOCAB 5000 does not provide open chat or public messaging between learners.
Do you need learner names or email addresses for a free pilot?
Not necessarily. Where a free 30-day pilot does not use institutional SSO, learner logins can be supplied without student names or email addresses.
Who controls learner account and progress data?
The institution is normally the data controller and E-Learning English Limited processes the data on the institution's behalf as a processor under a written data processing agreement.
Can our DPO or IT team request more information?
Yes. We can provide further information on data processing, data flows, sub-processors, retention, security measures, incident procedures and data subject requests, depending on your requirements.